Putnam/Northern Westchester BOCES
School Library System
School Member Plan and Report
2004-2005
District/Building Information
District ________________________________
School ________________________________
Address _______________________________
______________________________________
School Phone ___________________________
School Fax _____________________________
Grades ________________________________
Student
Enrollment _____________________________
Faculty
Population ______________________________
(including Art, Health, & other Specialists)
Additional Staff __________________________
School Member Plan and Report
Library Media Center Information
2004-2005
Library Media Specialists ____________________________
E-Mail Address ___________________________________
LMC Staff/Position ________________________________
____________________________
____________________________
____________________________
____________________________
LMC Hours ____________________________
After School Hours ______________________
LMC Phone ____________________________
LMC Fax ______________________________
Web Site ______________________________
Collection Statistics 2004-2005
Book Collection:
Number of Volumes in book collection __________
Number of Volumes per student ___________
Other Formats
Current periodical subscriptions (approximate number) ____________
Microform periodical subscriptions ____________
Newspaper subscriptions _________
List Titles _____________________
_____________________________
_____________________________
_____________________________
_____________________________
CD-ROMs (# titles) _____________
Online databases _______________
List Titles _____________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
Special Collection Strengths (i.e. Holocaust, Music, Native American Studies)
List Titles _____________________
_____________________________
_____________________________
_____________________________
_____________________________
PUTNAM/NORTHERN WESTCHESTER BOCES
SCHOOL LIBRARY MEMBER PLAN
A Self-Assessment
One of the regulations of the Commissioner of Education 90.18 for School Library Systems is that each Member School shall file a Member School Plan and Report. This plan examines Library Media Center resources and programs and how the Member School makes use of the School Library System. Your Member School Plan and Report will stay on file at the Putnam/Northern Westchester BOCES School Library System.
This Member Plan will assist you in evaluating your own Library Media Center program and resources. As a self-evaluation tool, it allows you to look at your LMC's strengths and weaknesses, helps you to develop long-range plans and assess how your LMC program supports the over-all instructional programs in your school.
A. LIBRARY RESOURCES AND SERVICES
For each item listed below, check Yes, No or NA (not applicable) as it most accurately reflects your LMC.
1. WRITTEN POLICIES
YES NO N/A
a. A written District Selection Policy governing
all LMC resources has been established.
(Please attach a copy.) ( ) ( ) ( )
b. A written district Policy for Collection Weeding
and inventory has been established and
implemented. (Please attach a copy.) ( ) ( ) ( )
YES NO N/A
c. A written district Review Policy for Challenged
Materials have been established.
(Please attach a copy.) ( ) ( ) ( )
Has your Review Policy for Challenged Materials
been utilized during the past 3 years? ( ) ( ) ( )
2. COLLECTION EVALUATION
a. The size and scope of the collection meets the
curriculum demands of the school population. ( ) ( ) ( )
b. An annual inventory is taken of the entire LMC
collection. ( ) ( ) ( )
c. An annual inventory is taken of selected Dewey
areas. ( ) ( ) ( )
d. The LMC is closed to scheduled classes for
inventory purposes. ( ) ( ) ( )
e. The inventory is taken during vacation by a
compensated Library Media Specialist. ( ) ( ) ( )
f. An up-to-date professional collection is available
for the staff to use. ( ) ( ) ( )
g. Audiovisual materials (excluding computer software)
are cataloged and circulated as part of the
LMC resources. ( ) ( ) ( )
h. A file of community resources and local history
materials (field trips, speakers, exhibits, etc.)
is maintained by the Library Media Specialist. ( ) ( ) ( )
3. HARDWARE YES NO N/A
The LMC has the necessary hardware both in quality and
quantity to meet the needs of the school population. ( ) ( ) ( )
Check all of the following that are available through the LMC:
___ Copy Machine
___ Microfiche Reader
___ Microfiche Reader/Printer
___ Microfilm Reader
___ Microfilm Reader/Printer
___ Computer
___ Computer Printer
___ Modem
___ T-1 line or T-3 line
___ Scanner
___ CD-ROM Player
___ Fax Machine
___ Telecommunication port to accommodate Laptop Computer
___ Multi-media Projector
___ LCD Panel
___ Video Projector
___ Digital Camera
___ VCR/Television
___ DVD Player
___ Sound System/Speakers
___ Portable Multi-Media Cart with Computer and Projection
Devise
___ SMART Board
___ Video Conferencing Capability
4. LIBRARY AUTOMATION YES NO N/A
a. My LMC is fully automated. (OPAC,
circulation, cataloging, report generator) ( ) ( ) ( )
If not, what is the projected date for
automation? _____________
What vendor is used? ______________
b. The District participates in the School Library
System Automation CO-SER. ( ) ( ) ( )
c. The Library Media Specialist attends Automation
Users Group sessions. ( ) ( ) ( )
d. MARC records are sent to the School Library
System for inclusion in the regional data base. ( ) ( ) ( )
5. COMPUTER NETWORKING
a. Are you part of a School-wide Network? ( ) ( ) ( )
b. If no, are the computers in your LMC
networked? ( ) ( ) ( )
c. Do students have access to LMC/OPAC throughout
the school building? ( ) ( ) ( )
6. INTERNET ACCESS
a. How many Internet stations are
available in your LMC? _______
b. Do students have access to LMC/OPAC and online
literary resources from home or remote locations? ( ) ( ) ( )
c. Does your school have an Acceptable Use Policy? ( ) ( ) ( )
7. ELECTRONIC DOORWAY LIBRARY STATUS
YES NO N/A
a. Does your LMC have Electronic Doorway Library
status from the NYS Education Department? ( ) ( ) ( )
b. If yes, mark the highest level achieved.
___ Basic ___ Beyond Basic ___ Basic 2000
___ Advanced ___ Leader
8. BUDGET INFORMATION
a. Your School District has budgeted appropriate
funds for purchasing materials to meet the
curriculum needs of the staff and students ( ) ( ) ( )
b. The funds provided by The School Library
Materials loan program are $6.00 per pupil in
2004-2005 in addition to your regular District
allocations. ( ) ( ) ( )
c. You receive the funds under Title II for the
purchase of LMC materials. ( ) ( ) ( )
9. PROGRAMS AND SERVICES
a. There is a written, planned program of
instruction in information skills which has
been integrated into all curricula areas. ( ) ( ) ( )
b. A planned program of orientation to the LMC
for new students and staff is implemented
each year. ( ) ( ) ( )
YES NO N/A
c. The Library Media Specialist attends and
participates in curriculum committee
meetings. ( ) ( ) ( )
d. The Library Media Specialist works cooperatively
with other teachers in the planning, teaching
and evaluation of classroom research and
reading activities as described in Information
Power: Guidelines for School Library Media
Programs. (American Library Assn., 1998) ( ) ( ) ( )
e. The Library Media Specialist works cooperatively
with other teachers in formulating summer
Reading Lists. ( ) ( ) ( )
f. It is the Library Media Specialist's job to formulate
Summer Reading Lists. ( ) ( ) ( )
g. The Library Media Specialist teaches:
individual students ( ) ( ) ( )
small groups ( ) ( ) ( )
whole classes ( ) ( ) ( )
h. When classes are scheduled into the LMC for
research, the classroom teacher remains with
them and takes an active role. ( ) ( ) ( )
i. The LMC is free of regularly scheduled study halls
or other activities, which limit open access by
students and staff. ( ) ( ) ( )
j. School staff and students suggest items for purchase. ( ) ( ) ( )
k.The Library Media Specialist works cooperatively
with the Public Library. ( ) ( ) ( )
YES NO N/A
l. There is a written statement of the role, function and
responsibility of the Library Media Specialist. ( ) ( ) ( )
For Elementary LMC:
1. My school has flexible scheduling in the LMC. ( ) ( ) ( )
2. Classroom teachers are required to accompany
their classes to the LMC. ( ) ( ) ( )
3. For regularly scheduled classes:
a. Length of class period? _____
b. Total of classes/week? _____
c. Grade levels served? _____
B. STAFFING
1. The school employs a full-time certified Library
Media Specialist. ( ) ( ) ( )
If not, give the percentage of time the
certified LMS is employed. ______
2. There is adequate support staff. ( ) ( ) ( )
Number of full-time support staff. _____
Number of part-time support staff. _____
Number of adult volunteers. _____
Total number of hours/week. _____
3. In the absence of the Library Media Specialist, an attempt
is made to get a substitute. ( ) ( ) ( )
YES NO N/A
5. The Library Media Specialist belongs to the
following professional organizations.
American Library Association ( ) ( ) ( )
American Association of School Librarians ( ) ( ) ( )
New York Library Association ( ) ( ) ( )
School Library Media Specialists of
Southeastern NY(SLMSSENY) ( ) ( ) ( )
Others- please name:
________________________
________________________
6. Does the district fund any of the professional membership
listed above? ( ) ( ) ( )
C. COMMUNICATION
1. There is a telephone in the LMC. ( ) ( ) ( )
2. There is a fax machine in the LMC. ( ) ( ) ( )
3. The Library Media Specialist puts out a Newsletter
that goes to students, staff and parents. ( ) ( ) ( )
4. The Library Media Specialist has an LMC website. ( ) ( ) ( )
5. Regular district-wide meetings are held to
insure the sharing of information among the
Library Media Specialists. ( ) ( ) ( )
6. The Liaison informs Library Media Specialists and
the Administration about Putnam/Northern
Westchester BOCES School Library System
activities. ( ) ( ) ( )
YES NO N/A
7. The Library Media Specialist keeps students, staff
and administrators well-informed about School
Library System services. ( ) ( ) ( )
8. The Library Media Specialist attends Networking
Meetings at the School Library System. ( ) ( ) ( )
D. REPORTING
1. The School Library Media Specialist, receives
the following school reports:
a. Department meeting minutes ( ) ( ) ( )
b. Annual building report ( ) ( ) ( )
c. Superintendent's reports ( ) ( ) ( )
d. Board of Education minutes ( ) ( ) ( )
e. District Policy Manual and updates ( ) ( ) ( )
2. The School Library Media Specialist produces an
Annual Report documenting:
a. LMC attendance statistics ( ) ( ) ( )
b. Yearly inventory report, including
lost and damaged materials ( ) ( ) ( )
c. Library budget with itemized
expenditures. ( ) ( ) ( )
d. Number and types of classes
using the LMC ( ) ( ) ( )
e. Circulation statistics ( ) ( ) ( )
f. Data base research statistics ( ) ( ) ( )
g. Other ___________________
YES NO N/A
3. If you submit an Annual Report, to whom do you
submit it?
_____ Principal
_____ Superintendent
_____ Board of Education
4. Does your LMC work from a long-range plan? ( ) ( ) ( )
5. The School LMS prepares an annual budget. ( ) ( ) ( )
E. STANDARDS
1. Have you attended workshops on the integration
of the Literacy Standards with the NYS
Learning Standards? ( ) ( ) ( )
2. Do you integrate the National Information Literacy Standards with
the NYS Standards? ( ) ( ) ( )
3. Does the Library Media Specialist collaborate with
teachers to plan integrated units? ( ) ( ) ( )
F. PHYSICAL PLANT
1. Has your LMC undergone renovation during
the past 5 years? ( ) ( ) ( )
If not, are there plans to renovate during
the next 3 years? ( ) ( ) ( )
2. Is your LMC size adequate to support
your program? ( ) ( ) ( )
3. Is your LMC aesthetically pleasing? ( ) ( ) ( )
YES NO N/A
4. Do you have an LMC Security System in place? ( ) ( ) ( )
G. PUTNAM/NORTHERN WESTCHESTER BOCES
SCHOOL LIBRARY SYSTEM PARTICIPATION
We have participated in activities of the School Library System by:
1. Contributing to the Union Catalog by sending in
MARC records. ( ) ( ) ( )
2. Contributing to the Union List of Serials. ( ) ( ) ( )
3. Participating in the Inter-library loan program. ( ) ( ) ( )
4. Attending before and after school networking
meetings. ( ) ( ) ( )
5. Attending workshops and conferences sponsored
by the School Library System. ( ) ( ) ( )
6. Borrowing materials from the School Library
System Professional Collection. ( ) ( ) ( )
7. Actively participating on committees. ( ) ( ) ( )
8. Does the Library Media Specialist take advantage of
supplemental services offered by the BOCES School
Library System? ( ) ( ) ( )
_____ Fax machine grant
_____ Group purchasing (COSERS, Proquest)
Others ____________________________
YES NO N/A
9. Release time is available for BOCES School Library
System meetings and continuing education
workshops. ( ) ( ) ( )
H. COMMENTS
1. How could the School Library System assist you in improving your LMC program?
(List courses, workshops, services, etc.)
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
2. Now that you have had the chance to assess your LMC program, list three goals for improvements or changes to be implemented during the next 3 years.
a. _________________________________________________
b. _________________________________________________
c. _________________________________________________
Thank you for the information you have provided through the Member Plan. If
you have any questions or you may want to learn more about School Library System
services please contact Mr. John Monahan, SLS Director,
Telephone Number (914) 248-2392
Fax Number (914) 248-2419
E-Mail Address - jmonahan@pnwboces.org